N soko Jobs In Kenya February 2014

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Administration Manager
 

Reporting to the Chief Manager (Human Resource & Administration)

The overall job purpose of the Administration Manager is to provide effective administrative support to the organization, perform routine administrative

functions such as property management including maintenance and sanitation, records management, transport and logistics, right of way, utilities management, custody and dispatch of consumable items and stationery and will be the head of the Administration Department.

Job Profile

• Provide professional leadership in the development and implementation of administration plans and budgets, outlining activities to be undertaken and resource requirements.
• Facilitate management of non-core assets including land (right of way), vehicles and buildings to ensure efficient and effective use of the same.
• Maintain effective communication between technical and management staff to provide the necessary requirements for user departments.
• Oversee the preparation of all correspondence affecting the administration department and ensure that the same is done in a powerful and effective manner.
• Oversee proper maintenance, storage and security of assets and records to ensure integrity of data and information related to administration as well as administrative support services.
• Develop and implement strategies for creating a high performing organizational culture based on transparency, integrity, accountability, performance measurement and results to ensure that programme activities are undertaken on sound management principles and practices.
• Plan, monitor and evaluate the performance of staff against set targets and objectives and implementing development action plans aimed at building the capacity of individuals and multi-disciplinary teams.

Person Profile

• Degree in Business Administration or relevant Social Sciences.
• Post Graduate Diploma in a related field from a recognized institution.
• Ten (10) years working experience in a busy environment.
• Membership to a relevant professional body e.g. KIM, IHRM.

Key Competencies

• Strong leadership skills, effective interpersonal, communication, negotiation skills and able to relate to people from different cultures and backgrounds.
• Proven track record and able to manage change and interpersonal conflict.
• Ability to supervise and lead staff, including training and conflict management skills.
• Must have good planning and organizational skills, management skills and ability to prioritize tasks.